*This Policy becomes applicable on July 1, 2021.*
At EMIRI, we’re committed to protecting and respecting your privacy.
We’ll only use your personal information to administer your account in order to provide the services you have requested from us, according our statutes.
This Policy explains when and why we collect personal information about people who contact us or visit our Website, how we use it, the conditions under which we may disclose it to others and how we keep it secure
We may change this Policy from time to time, so please check our website occasionally ([https://emiri.eu](https://emiri.eu) ) to ensure that you’re happy with any changes. By using our website or intranet, you’re agreeing to be bound by this Policy. Any question regarding this Policy and our privacy practices should be sent be email to [email@example.com](mailto:firstname.lastname@example.org) or by writing to EMIRI, rue de Ransbeek, 310, 1120 Brussels, Belgium.
**Who are we?**
EMIRI aisbl is the Energy Materials Industrial Research Initiative Association. EMIRI is representing more than 50 organizations (industry, research, associations) active in advanced materials for clean and sustainable energy & mobility technologies. EMIRI’s mission is to promote, facilitate and support R&I activities in Europe on Advanced Materials for Clean and Sustainable Energy and Mobility, and to contribute to industrial leadership of developers, producers and key users of advanced materials by shaping innovation, manufacturing and energy policy framework at European level. EMIRI is an association managed under the Belgian rules of aisbl. The registered address is Avenue Tervueren 168, Box 3, B 1150 Brussels, Belgium.
**How do we collect information from you?**
We obtain information about you when you use our website or send us a mail, for example when you contact us about services or when you register to receive information or participate in an event.
**What type of information is collected from you?**
The personal information we collect might include your name, address, email address, telephone number, banking information. When you are consulting the website or intranet, information regarding what pages are accessed and when can be stored as non-personally identifiable information.
**How is your information used?**
We may use your information for any of the association’s activity, particularly for direct email contacts and account management activities.
a) Personal identifiable information: EMIRI will not rent or sell your personally identifiable information to others. Personal identifiable information may be placed on our website or on an EMIRI published document, for the association activity purpose, following your request or with your consent to make it publicly available. Personal identifiable information may also be shared with other EMIRI members on our intranet.
b) Non-personal identifiable information: we may share non-personally identifiable information (such as website anonymous usage data, number of clicks per page, statistics about association membership or activity,…). Non-personal identifiable data may be stored indefinitely.
**How is your information secured?**
Your information is stored exclusively in the EMIRI internal secured storage: data bases on our internal Google workspace.
The data are protected by:
• Limited access to the EMIRI staff only, with professional password, for their professional activity.
• Specific file protection with password,
• Website access encryption.
Third party access:
Some mailing list may be shared with our subcontracting organizations, with an agreement respecting the GDPR.
**How long do we keep your information?**
We keep your data for the time of your relationship with our association. We verify yearly the update of your information through an email request. In case we receive no answer, your information is suppressed from our database after 5 years, unless otherwise required by law. Particularly, the banking information may be retained for the necessary time to comply with our legal obligations, resolve disputes, and enforce our agreements.
The Association is not making automated decisions based on personal data.
**How can you have access, modify or delete your information?**
Your personal information can at any time be updated, modified or deleted on simple request sent by email to [email@example.com](mailto:firstname.lastname@example.org) or by writing to EMIRI, rue de Ransbeek, 310, 1120 Brussels, Belgium. In order to comply with any request about information access, modification or deletion, we may ask you to verify your identity. We will fulfil your request by sending a copy of the information electronically, unless the request expressly specifies a different method.
In case of complaint, you can contact the control authority at the following address ([http://www.privacycommission.be).](http://www.privacycommission.be).)
**Website usage and data collection**
The use of published postal addresses, telephone or fax numbers and email addresses for marketing purposes is prohibited, offenders sending unwanted spam messages may be sued.
Our website or intranet may contain links to other Websites not under our direction or control. We carefully checked the target sites of these links before setting them up, but the respective provider may have subsequently changed the content therein. This privacy statement applies only to our website and intranet, and we are not responsible for the content of the linked sites or how these sites handle personal information. You should always review the privacy representations of other providers when you visit their Websites, and/or contact them for more information.
SSL or TLS encryption: our web site uses SSL or TLS encryption for security reasons and for the protection of the transmission of confidential content, such as the inquiries you send to us as the site operator. You can recognize an encrypted connection in your browser’s address line when it changes from “http://” to “https://” and the lock icon is displayed in your browser’s address bar.
Most of the cookies we use are so-called “session cookies.” They are automatically deleted after your visit. Other cookies remain in your device’s memory until you delete them. These cookies make it possible to recognize your browser when you next visit the site.
**Server log files**
The website provider automatically collects and stores information that your browser automatically transmits to us in “server log files”. These are:
• Browser type and browser version
• Operating system used
• Referrer URL
• Host name of the accessing computer
• Time of the server request
• IP address
These data will not be combined with data from other sources.
The basis for data processing is Art. 6 (1) (f) DSGVO (Germany), which allows the processing of data to fulfil a contract or for measures preliminary to a contract.
**Contact form on our Website**
If you submit inquiries to us via our contact form, the information provided in the contact form as well as any contact information provided therein will be stored by us in order to handle your inquiry and in the event that we have further questions. We will not share this information without your consent.
Hence, the processing of the data entered into the contact form occurs exclusively based on your consent (Art. 6 Sect. 1 lit. a GDPR). You have the right to revoke at any time any consent you have already given us. To do so, all you are required to do is sent us an informal notification via e-mail. This shall be without prejudice to the lawfulness of any data collection that occurred prior to your revocation.
The information you have entered into the contact form shall remain with us until you ask us to eradicate the data, revoke your consent to the archiving of data or if the purpose for which the information is being archived no longer exists (e.g. after we have concluded our response to your inquiry). This shall be without prejudice to any mandatory legal provisions – in particular retention periods.
**Analytics and advertising Google Analytics**
Our website and intranet use Google Analytics, a web analytics service. It is operated by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
Google Analytics uses so-called “cookies”. These are text files that are stored on your computer and that allow an analysis of the use of the website by you. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there.
Google Analytics cookies are stored based on Art. 6 (1) (f) DSGVO. The website operator has a legitimate interest in analyzing user behavior to optimize both its website and its advertising.
We have activated the IP anonymization feature on this website. Your IP address will be shortened by Google within the European Union or other parties to the Agreement on the European Economic Area prior to transmission to the United States. Only in exceptional cases is the full IP address sent to a Google server in the US and shortened there. Google will use this information on behalf of the operator of this website to evaluate your use of the website, to compile reports on website activity, and to provide other services regarding website activity and Internet usage for the website operator. The IP address transmitted by your browser as part of Google Analytics will not be merged with any other data held by Google.
You can prevent these cookies being stored by selecting the appropriate settings in your browser. However, we wish to point out that doing so may mean you will not be able to enjoy the full functionality of this website. You can also prevent the data generated by cookies about your use of the website (incl. your IP address) from being passed to Google, and the processing of these data by Google, by downloading and installing the browser plugin available at the following link: Click here to opt-out of Google Analytics
**Objecting to the collection of data**
**Outsourced data processing**
We have entered into an agreement with Google for the outsourcing of our data processing and fully implement the strict requirements of the German data protection authorities when using Google Analytics.
**Plugins and tools Google Web Fonts**
For uniform representation of fonts, this page uses web fonts provided by Google. When you open a page, your browser loads the required web fonts into your browser cache to display texts and fonts correctly. For this purpose your browser has to establish a direct connection to Google servers. Google thus becomes aware that our web page was accessed via your IP address. The use of Google Web fonts is done in the interest of a uniform and attractive presentation of our website. This constitutes a justified interest pursuant to Art. 6 (1) (f) DSGVO.
If your browser does not support web fonts, a standard font is used by your computer.
Further information about handling user data, can be found at